Privacy Policy

Legal Basis for Processing

In accordance with Article 6 of GDPR, we process your personal data based on the following legal grounds:

• Consent: when you submit the form and agree to have your enquiry forwarded to a third-party legal firm
• Legitimate Interests: to forward your enquiry, respond to you, and operate and secure our website
• Legal Obligation: when required by Polish or EU law

Data Collection

• Contact information you submit through our form (name, email, phone number)
• The message or request details you choose to include
• Technical data (IP address, cookies, device information)
• Usage data (pages visited, links followed)

Data Use

We act only as an intermediary. We collect your contact details and forward your request to a third-party legal firm that handles immigration and residency matters. We process your data solely to:

• Forward your request to the relevant third-party legal firm
• Contact you about your enquiry
• Comply with legal obligations
• Maintain and improve our website

Data Retention

We retain your data only as long as needed for the purpose above:

• Enquiry and contact data: up to 12 months after your request is forwarded, unless a longer period is required by law
• Technical data: up to 12 months from collection

International Data Transfers

Your data is stored within the EU. We do not transfer it outside the EU. Should that ever change, transfers will be protected by appropriate safeguards such as:

• Standard Contractual Clauses
• Adequacy decisions

Your GDPR Rights

Under GDPR, you have the following rights:

• Right to access your data
• Right to rectification
• Right to erasure ('right to be forgotten')
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent
• Right to lodge a complaint with a supervisory authority such as the Polish UODO (https://uodo.gov.pl)

Cookie Policy

We use cookies for:

• Essential website functionality
• Analytics and performance (only with your consent)

You can accept or decline analytics cookies in the consent banner, and manage cookies in your browser settings. We do not use marketing or advertising cookies.

Sharing Your Data

Our service is limited to gathering your enquiry and forwarding it to a third-party legal firm in Szczecin that handles immigration and residency matters (e.g., karta pobytu applications). That firm is an independent data controller and is solely responsible for processing your request and providing any services. We share your data with:

• The third-party legal firm you are referred to, so it can handle your request
• Government authorities, only where required by law
• Service providers that operate our website (e.g., hosting, analytics), under data processing agreements

We do not sell your data. Once you are referred to the legal firm, its own privacy policy governs how it processes your data. A list of partner firms is available on request.

Data Security

We implement appropriate technical and organizational measures:

• Encryption in transit and at rest
• Access controls and authentication
• Regular security assessments
• Staff training on data protection

Contact Information

For privacy-related inquiries or to exercise your rights under GDPR, contact us at: support@karta-pobutu-szczecin.com